Club "TheMerode" - Terms and conditions


I. PRELIMINARY PRESENTATION

The “TheMerode” club (here in after, the “Club”) is a Social Club consisting, on the one hand, of an exclusive and private Members Club and, on the other hand, of a Corporate Club welcoming various Belgian and international companies. The Club pursues several objectives, all of which are based on the intention of stimulating the intellectual and creative curiosity of its members from all social, economic and cultural backgrounds. The Club is based on very high standards of excellence and relational intimacy in order to become the forum for actors of change and explorers of tomorrow’s world. More generally, the Club is a place for sharing, meeting and multicultural and multidisciplinary exchanges.

To achieve its objectives, the Club organizes numerous activities, including interactive conferences, charity events, small group meetings, themed dinners and theme days or weekends. While most of these activities take place at the Club’s headquarters, many can be held off-site.

The Club also intends to promote several values and principles that transcend its activities, including open-mindedness, respect, inclusion, tolerance, critical thinking and ecology. To this end, and to ensure that members share a certain common vision with the Club, its founders reserve the right to decide whether or not to grant membership to candidates, following the procedure defined below.

II. GENERAL PROVISIONS

Article 1 : Name - Duration

  1. The Club is owned by the company “Wild Gallery” and is established for an unlimited period.

Article 2 : Registered office

  1. The registered office of the Club is located at the Hôtel de Mérode, Place Poelaert, 6, 1000 Brussels.
  2. Upon decision of the Board of Directors of The Merode company (here in after “TheMerode”), the Club may have operating offices in other locations in Belgium or abroad.

Article 3 : Objective

  1. The objective of the Club is to create, stimulate and extand strong links between cultured, committed, influential and open-minded people who wish to discuss and investigate the major societal issues of today and tomorrow, in a prestigious and welcoming setting.
  2. The Club may undertake all actions directly or indirectly related to its purpose. It may also cooperate and take an interest in any similar activity.

Article 4 : Administration and Governance of the Club

  1. The Club is administered by TheMerode Board of Directors, which makes all decisions relating to the management of the Members Club and the Corporate Club. The Board of Directors will be supported by several operational teams in the management of the Club.
  2. TheMerode Board of Directors is assisted by an Advisory Board which assists in the strategic and event planning of the Club and a Screening Board which is responsible for the membership process.
  3. The Advisory Board is composed at the discretion of TheMerode. Its function is to assist TheMerode in the planning and strategic direction of the Club’s program. The Advisory Board does not have exclusive authority in this regard.
  4. The Screening Board is composed at the discretion of TheMerode. Its function is to assist TheMerode in the recruitment process of the Club members. The Screening Board does not have exclusive authority in this regard.

III. THE MEMBERS CLUB

Article 5: Service offered

  1. Membership of a candidate in the Club allows him/her to benefit from the following four pillars on which the Club’s activity is based.
  • Access to a community of members who share a number of values and principles;
  • Access to the Club’s entire program: social, cultural, charitable or business-oriented events;
  • Access to the Club’s facilities and advantages: access to the Lounge Bar and Restaurant, access to the coworking space, exclusive invitations to social and cultural events, preferential rates with the Club’s partners, etc.;
  • Access to private and professional opportunities: mentoring sessions, dedicated manager community, weekly networking events, etc.

Article 6: Screening Board

  1. The Screening Board, under the direction of TheMerode Board of Directors, is responsible for the recruitment process of the Club members.
  2. The Screening Board reserves the right to determine the maximum number of members as well as the profile of the members sought.
  3. The Screening Board shall meet twice a month to review the applications for membership. The Screening Board has discretionary power to accept or reject an applicant’s application for membership. Decisions do not have to be motivated in any way.
  4. As part of the recruitment process, the Screening Board reserves the right to meet with the applicant and conduct one or more interviews before making its decision.

Article 7: Application for membership by a new applicant

  1. An applicant may, at any time, submit an application to become a member of the Club. To do so, he/she must fill in the Application Form available on the Club’s website: www.themerode.com
  2. By filling in the Application Form, the applicant accepts these Terms & Conditions and agrees to respect the ethical charter.

Article 8: Membership Renewal Application

  1. Membership is valid for a period of one year from the date of receipt by TheMerode of the payment made by the member.
  2. A member who does not wish to renew his membership must notify TheMerode in writing within a maximum of one month before the expiry of the above-mentioned period.
  3. In default, the membership will be automatically renewed for a period of one year.

Article 9: Determination and payment of the annual fee

  1. The amount of the annual fee shall be set unilaterally and annually by TheMerode, which shall inform the members within ten days of the day on which the decision is taken. The revised fee shall be applicable to each member for the year following the year for which the fee has already been paid.
  2. In the event of a favorable response to an application for membership or in the event of renewal of a membership, the annual fee shall become immediately due.
  3. The invoice for the membership fee is due within 30 days. If payment is not received within this period, TheMerode reserves the right to suspend access to the member’s area and to Club events.

Article 10: Payments made within the Club

  1. Within the framework of the Club’s activities, certain services such as the restaurant, the bar and the rental of spaces are subject to payment.
  2. Bar and restaurant services are to be paid for directly on site. Payments for reservations and space rentals must be made prior to the event and in accordance with the general terms and conditions of sale. Payments for paid events must be made prior to the event.

Article 11: Guests

  1. The activities of the Club are exclusively for members, unless otherwise specified.

Article 12: Revocation and termination of membership

  1. Membership may be revoked at any time by the Screening Board for good cause.
  2. The Club ensures that it promotes certain values and principles that underlie its actions and constitute the basis on which the Club sets its standard of excellence. Behavior that does not conform to these fundamental principles may undermine the Club’s integrity and its members. When such behavior occurs, membership may be revoked for just cause which includes, but not limited to:
    • failure to comply with the Club’s Ethical Charter;
    • conviction for a misdemeanor or felony;
    • non-payment of the annual fee.
  3. The exclusion is notified to the person concerned by e-mail and takes effect on the date of sending.
  4. Decisions to exclude a member are absolute and do not need to be justified in any way. The pro rata membership fee paid in advance by the excluded member shall be reimbursed immediately upon notification of the exclusion.
  5. A member may at any time terminate his membership by electronic means with a 15-day notice. The proportion of the membership fee paid in advance by the resigning member shall be reimbursed at the end of the notice period.

IV. THE CORPORATE CLUB

Article 13: Service offered

  1. The Corporate Club gathers Belgian and international companies in a networking perspective.
  2. Membership in the Corporate Club entitles a company to access to the Corporate Club’s specific program and activities, in addition to the benefits granted according to the type of package.
  3. Corporate Club members have the choice of a tailored package adapted to the specific needs of each company.

Article 14: Screening Board

  1. The Screening Board, under the direction of the Board of Directors of TheMerode, is responsible for the recruitment process of the Corporate Club members.
  2. The Screening Board reserves the right to determine the maximum number of members as well as the profile of the members sought.
  3. The Screening Board shall meet twice a month to review the applications for membership. The Screening Board has the discretionary power to accept or reject an applicant’s application for membership of the Corporate Club. Decisions do not have to be motivated in any way.

Article 15: Application for membership by a company

  1. An applicant company may, at any time, submit its application to become a member of the Club. To do so, it must fill in the Application Form available on the Club’s website: www.themerode.com
  2. By filling in the Application Form, the applicant company accepts, on its own behalf and for its account, as well as on behalf and for the accounts of the members who will be part of the Members Club, the present Terms & Conditions and the ethical charter.

Article 16: Application for Renewal of Membership

  1. Membership is valid for a period of one year from the date of receipt by TheMerode of the payment made by the member.
  2. A member who does not wish to renew his membership must notify TheMerode in writing no later than six weeks before the expiry of the period mentioned in article 9.1. In default, the membership will automatically be renewed for a period of one year.

Article 17: Payment of the annual fee

  1. The amount of the annual fee shall be set unilaterally and annually by TheMerode, which shall inform the members within ten days of the day on which the decision is taken. The revised fee shall be applicable to each member for the year following the year for which the fee has already been paid.
  2. In the event of a favorable response to an application for membership or in the event of renewal of a membership, the annual fee shall become immediately due.
  3. The invoice for the membership fee is due within 30 days. If payment is not received within this period, TheMerode has the right to cut off access to the member’s area and to the Club events.

Article 18: Payments made within the Club

  1. Within the framework of the Club’s activities, certain services such as the restaurant, the bar and the rental of spaces are subject to payment.
  2. For members of the Corporate Club, all paid services available within the Club will be invoiced to the company, which must pay them monthly within 30 days of receipt of the invoice.

Article 19: Revocation and termination of membership

  1. The membership of the company, or of one or more of its members in the Members Club, may be revoked at any time by the Screening Board for good cause.
  2. The Club ensures that it promotes certain values and principles that underlie its actions and constitute the basis on which the Club sets its standard of excellence. Behavior that does not conform to these fundamental principles may undermine the Club’s integrity and its members. When such behavior occurs, membership may be revoked for just cause which includes, but not limited to:
    • failure to comply with the Club’s Ethical Charter;
    • conviction for a misdemeanor or felony;
    • non-payment of the annual fee ;
  3. The exclusion is notified to the person concerned by e-mail and takes effect on the date of sending.
  4. Decisions to exclude are absolute and do not have to be justified in any way. The prorate membership fee paid in advance by the excluded member shall be reimbursed immediately upon notification of the exclusion.
  5. A member may at any time terminate his membership electronically by giving 30 days’ notice.

V. CODE OF CONDUIT

Article 20: Presence of children

  1. TheMerode is intended for adults unless otherwise stated. If an event is suitable for children, the Club will notify its members. In this regard, children are under the permanent responsibility of their parents at all times while they are within TheMerode. Members shall also ensure that children are not left unattended at any time.
  2. Children are not allowed to join members at club events unless otherwise specified.

Article 21: Dresscode

  1. The Club does not impose any specific dress code. However, the Club assumes that all its members dress in a manner appropriate to their environment.

Article 22: Use of the telephone

  1. The Club aims to encourage human interaction and exchange. To this end, the Club asks its members to use their telephones only sparingly and to make their phone calls in the dedicated areas.
  2. The Club also asks its members not to film or stream during Club events and, particularly, never to share images, photos or videos of other members without their prior consent.

Article 23: Use of illicit substances

  1. The use, possession, distribution or sale of illegal substances is strictly prohibited within the Club. Any member or guest in possession of illegal substances will have their membership terminated immediately without reimbursement of membership fee.

Article 24: Food and drink

  1. It is forbidden to bring food or drink into the Club, except for medical reasons.

Article 25: Privatization and works

  1. In the event of privatization of areas or renovation works, some areas of TheMerode may not be accessible to members. In such a case, members are kindly requested to respect the confidentiality of all private events taking place in the Club and to refrain from communicating any information about the event to third parties, by any means whatsoever.

Article 26: Animals

  1. No animals will be allowed in the Club, except for legally recognized and certified service dogs.

Article 27: Smoking area

  1. Members and guests are only permitted to smoke in the designated area.

Article 28: Security

  1. In order to guarantee the security of its goods and the goods entrusted to it, TheMerode uses video surveillance cameras. The recorded images will be kept for a maximum period of one month. The Customer may request access to the images that concern him as long as the request made by him is sufficiently precise.

Article 29: Cancellation Policy

  1. Members may cancel their participation in any Club event within 48 hours. In case of late cancellation or no-show, the member will receive a first warning. After 3 warnings, membership will be temporarily suspended.

Article 30: Contact

  1. If you have any questions about your membership and/or club rules, please contact us at members@themerode.com